Editing VAT Amounts on Supplier Invoices

Trainer: Dave Joyce
Topic: Manual VAT Adjustment on Supplier Invoice Lines
Audience: Accounts Payable, Finance Teams, and Advanced Users

? Overview

Turbo Inventory now supports manual editing of the VAT amount on individual supplier invoice lines. This enhancement is in response to supplier invoice discrepancies often caused by:

• Rounding differences (unit-level vs. line total)

• Supplier calculation methods (e.g. pack-based VAT rounding)

• Third-party accounting software exports

This new feature gives you complete flexibility and control to match the invoice as supplied — even when the calculated VAT doesn't align exactly.

✅ Key Feature: Editable VAT Amount

? Note: This feature lets you edit the VAT amount, not the VAT rate.

Why This Matters:

In many real-world scenarios, suppliers calculate VAT at different levels (unit vs total), resulting in small discrepancies. Manually entering the correct VAT ensures your ledger stays aligned with the actual supplier invoice and avoids reconciliation errors.

? Step-by-Step: Editing VAT on a Supplier Invoice Line

1. Open Supplier Invoice Entry

   • Navigate to Purchasing > Supplier Invoices

   • Select or create a new supplier invoice

2. Select Supplier & Goods Receipt

   • Choose your supplier (e.g. Big Red Cloud Ltd.)

   • Select a relevant Goods Receipt Note

3. Enter Invoice Line Details

   • Input your quantity, unit cost, and total as normal

   • VAT will auto-calculate based on standard rates

4. Manually Edit the VAT Amount

   • Click into the VAT field on the line

   • Enter the exact VAT amount from your supplier invoice

   • ? Once entered, this VAT amount is locked in — even if the line total or cost changes afterward

5. Review & Adjust Line Total

   • Update the line total if needed to reflect the new VAT-inclusive total

   • Any discounts can still be applied; VAT will not auto-update

6. System Validation

   • Turbo will validate your entries

   • If other lines exist, they will calculate VAT automatically unless manually overridden

7. Save the Invoice

   • Once you’re satisfied with all entries, save the invoice

   • Your manually entered VAT will persist as-is

?️ Additional Notes

• Manually entered VAT does not recalculate even if quantity or cost changes.

• You can reset the invoice if you need to revert to system-calculated VAT.

• This control is line-specific — other lines on the same invoice will remain dynamic unless manually edited.

? Who Should Use This?

• Accountants reviewing discrepancies between supplier invoice totals and system-calculated values

• Finance team members needing to replicate supplier invoice totals exactly for audit or compliance reasons

? Benefits Recap

✔ Match supplier invoice exactly
✔ Avoid reconciliation mismatches
✔ Full line-level VAT control
✔ Seamless user experience within familiar invoice flow