How to add an Opening Balance to a Supplier

Overview

This guide explains how to set the opening balance for a supplier, using the manual adjustment method. Opening balances are typically entered when first going live on the system.

Ways to Set Supplier Opening Balances

There are two ways to set supplier opening balances:

1. Supplier Balance Import (covered in a separate training video)

2. Manual Balance Adjustment (covered in this guide)

This document focuses on the manual method.

Accessing the Supplier

To manually set an opening balance:

1. Go to Suppliers.

2. Click Suppliers List.

3. Locate the required supplier (e.g. Sample Euro Supplier).

You can access the supplier by:

• Clicking the three-dot menu → Edit, or

• Clicking View and then Edit

Adjusting the Supplier Balance

Once inside the supplier record:

1. Click Adjust Balance.

2. Enter the opening balance amount.

3. Enter a reference, such as Opening Balance.

4. Click Save.

Confirming the Adjustment

• When prompted, confirm the adjustment by clicking Yes – Adjust Balance.

• The system will post a supplier adjustment reflecting the opening balance.

This ensures the supplier account starts with the correct balance.

Best Practice Tips

• Only enter opening balances during initial system setup

• Always use a clear reference such as Opening Balance

• Do not use balance adjustments for day-to-day supplier invoices

Summary

To manually set a supplier opening balance:

• Navigate to Suppliers → Suppliers List

• Edit the required supplier

• Use Adjust Balance

• Enter the opening balance and reference

• Confirm the adjustment

This will post the opening balance correctly to the supplier account.