How to post a Goods Receipt

Overview

This guide explains how to post a Goods Receipt, including how to access the Goods Receipt screen, complete required fields, add products, and post stock into the system.

Ways to Access Goods Receipts

There are two main ways to post a Goods Receipt.

Option 1: Book Stock In (Home Screen)

1. From the Home Screen, click Book Stock In.

Option 2: Purchasing Menu

From anywhere in the system:

1. Go to Purchasing.

2. Click Goods Receipts.

3. In the bottom-right corner, click Book Stock In.

Creating a Goods Receipt

Once the Goods Receipt screen opens, complete the following steps.

Supplier Details

1. Select the Supplier.

Required Fields

• Fields marked with a red asterisk (*) are mandatory.

• The Goods Receipt cannot be posted until all required fields are completed.

Additional Information

You can also complete optional and contextual details such as:

• Project (if required)

• Supplier Invoice Number

• User Defined Fields

• Foreign Currency Details (including exchange rate, if applicable)

Adding Products

Products can be added by:

• Searching and manually selecting products, or

• Scanning products using an integrated barcode scanner

For each product, ensure the received quantity is entered correctly.

Posting the Goods Receipt

Once all products and quantities have been added:

1. Review the Goods Receipt details.

2. Click Save.

This will post the Goods Receipt and update stock levels accordingly.

Best Practice Tips

• Always confirm quantities before saving

• Enter supplier invoice numbers for traceability

• Use barcode scanning to reduce errors

• Ensure foreign currency details are correct when applicable

Summary

To post a Goods Receipt:

• Access Book Stock In from the Home Screen or Purchasing → Goods Receipts

• Select the supplier

• Complete all required fields

• Add products and quantities

• Click Save to post the receipt

Posting a Goods Receipt ensures stock levels are updated accurately and available for use.